SWCs Meeting Minutes Thursday 8-1-19

Supervisor Workload Credit System Work Team Meeting

Held at the Fairfield Inn & Suites in Uncasville CT. on Thursday 8/1/19

In Attendance – Thomas Roma – NAPS

James Warden – NAPS

Doug Tulino – USPS

Bruce Nicholson – USPS

Issues Discussed:

The Capital Metro Area had chosen Fairfax for the pilot site. After all data was finalized, Fairfax did not earn an additional supervisor. It was discussed to choose Chantilly as this Office has numerous rural routes, expanded tour of operation and qualifies for an additional supervisor. Mr. Tulino will ask for this site to be approved. Once approved the date will be determined for the pilot study.

A kick-off meeting will take place with the respective District Managers from the Districts where the pilot sites are located. The purpose of this meeting will be to inform the District Managers of the pilot sites, the purpose of the pilot and enforce the engagement needed by the District for this pilot testing. This meeting will take place after the final site (Chantilly) is approved.

An issue was discussed involving the tour of operation. Some Offices are open for operation 20 hours daily. Though larger Offices utilize a supervisor on tour 1 many utilize a clerk in charge as the staffing is minimal. Rather then hold up the pilot study to determine the work load credit for the extended hours of operation it was discussed to look at this work load in the pilot offices it pertains to during the study. The pilot will also include offices with rural routes and studies will be conducted during the pilot of similarities/differences with supervisory workload with those city and rural routes.

A review of the new SWCs program was discussed.

The program shows just over 3,000 supervisors are needed. The program had been updated using the authorized number of supervisors when prior the program was using data from Webcoins. Webcoins did not show the vacancies as authorized positions. This was the reason why the number needed in the new program to establish was higher prior.

It was also discussed the amount of supervisors now authorized in level 18 Offices. The number is approximately 1,300. The concern with this is the 15 hours of clerk (APWU) work that is authorized to be performed weekly. The program authorizes the first supervisor at 12.5 hours of supervisory work. There are approximately 156 level 18 offices that qualify and currently have a supervisor based on the current SWCS program. The program has been modified to only show the Level 20 and higher post offices. Level 18 offices will be analyzed separately.

By not including the level 18 offices in the program this would reduce the number of supervisor to increase to 1,779.8.

The reason the new SWCs number shows a .8 supervisors is the program has been adjusted and an Office showing a work load of 12.5 hours to 20 hours will be given a supervisor with a Non-Traditional Schedule allowing that supervisor to work in multiple offices. The bid will specify the specific work hours and offices with specific rest days.

Jimmy Warden

SWCs Committee Chairman – NAPS